To give faculty members the autonomy to choose what they believe are the best resources for their courses, textbook changes no longer go through the curriculum review committee. However, there is still a process that must be followed so that textbook information can be communicated to the students in a timely manner. This is important both for students to be prepared for the first day of class and to comply with HEOA regulations and guidelines--which would ideally have the book information available when students register (starting Week 4 of the prior term). Due to our compressed academic timetable here, we have compromised by providing that information at the beginning of Week 9 of the prior term, which is when the school's online bookstore opens.
Eligible students can use Financial Aid to purchase their textbooks or other course materials only from the school's online bookstore. Some students can only afford their textbooks by utilizing their financial aid. The textbook information must be provided to the bookstore in time for them to stock the desired materials. The textbook information is also provided directly to the students via the Student Portal and the Course Schedule, so that students have time to purchase their materials from whichever vendor they choose (if they do not need to purchase from the school bookstore). The ability to comparison shop for course materials is also part of the HEOA guidelines.
COURSE MATERIALS FEES: Now that we have added the option to charge students a course materials fee (to their tuition bill) in order to provide their materials directly from the school, it will be possible to use that process for materials for courses outside the Business/Accounting departments. However, due to requirements to notify students in advance of the fee, a decision to start using this process for a course must be finalized prior to the opening of course registration for the next term (which opens Week 4).
Weeks 2-3: To add materials to a course utilizing the Course Materials Fee option, decisions must be finalized and communicated to the Textbook Coordinator by the beginning of Week 3 (term prior to use of the materials).
Weeks 4-6: Course Registration is open for the next term. Any courses with Course Materials fees associated with them should be listed accordingly.
Textbook Coordinator starts compiling next term's textbook list, including checking for new editions and out-of-print titles, contacting Program Chairs as needed.
Monday, Week 6: Textbook Coordinator sends Program Chairs the list of their courses/textbooks for confirmation.
Friday, Week 6: Any desired textbook/materials changes (for use during the next term) must be communicated to the Textbook Coordinator by 12 PM.
Sunday, Week 6: Open Course Registration closes at 11:59 PM.
Monday, Week 7: Textbook Coordinator submits next term's booklist to the bookstore.
Monday, Week 9: Bookstore Opens for the next term, and the Student Portal/Course Schedule displays the next term's textbook requirements. No changes should be made after this date.
This gives students 5 weeks to plan for and obtain their course materials prior to the first day of class.
**Attempting to change materials after this date seriously hinders the ability of students to have their materials before classes start. Also, although some students wait, there are plenty of students who purchase their materials soon after the information becomes available--so last-minute changes might mean students need to return books.**
Textbooks listed on the syllabi as maintained in the Blackboard Repository are considered accurate and up-to-date.
Please contact your program/department chair or dean BEFORE adopting courseware--even if it accompanies the textbook(s) already chosen for the course or is available for free.
*Most courseware that accompanies textbooks involves an additional cost to the student--especially if they purchase the book alone before being informed they will need courseware access. Book/courseware bundles are usually available and need to be offered in the school bookstore. Even if courseware access alone is sufficient for the course, the option to purchase that access must still be available in the school bookstore (so students can use their financial aid).
*If courseware needs to be integrated into Blackboard (and/or software needs installed on lab computers), this must be discussed with IT and/or the LMS Administrator by Week 6 of the prior term to ensure both faculty and students have a successful experience.
*If possible, courseware and/or software should be compatible with both PC and Mac, and/or available via internet/cloud access. If chosen courseware/software is NOT compatible with both (problems are usually with Mac compatibility), that information must be communicated to the Textbook Coordinator so that students can be informed.
*Courseware and/or software should be evaluated for accessibility to students with learning and/or physical disabilities or impairments.
If the Library owns a copy of the current edition of a textbook (print or ebook), it will automatically be placed on Reserve. The Library does NOT own copies of all textbooks. The Library Director sends a copy of the next term's textbook list, detailing which books the Library does and does not own, to faculty during Week 9 of the prior term.
The Library will also put other items on Reserve by faculty request:
Full-time faculty are responsible for contacting textbook publishers to request examination and desk copies, as well as access to instructor's resources when needed. If you have questions about how/who to contact, please visit the Contacts for Publishers tab of this guide.
Part-time faculty who need desk copies and/or access to instructor's resources should contact the Textbook Coordinator, who will contact the publisher.
Monday - Thursday: 8am - 6pm
Friday: 8am - 5pm
Additional hours are available by appointment.
Call or Text: (717) 728-2500